Be A Mentor, Inc. is contracted by WCCUSD for volunteer application processing and for background clearances.

Find all Volunteer Information at www.beamentor.org/now .

What do I do when I arrive at the school site?

• Always sign in as a visitor.
• At Elementary Schools sign in at the front office with the school secretary and receive a visitor’s badge.
• At Secondary Schools enter at the front of the school; check in at the main office.  You will sign in and receive a visitors badge and then proceed to your classroom.

What do I do if I can’t make a scheduled volunteer time?

If you are a classroom volunteer, call the school office and notify the secretary.  This will inform your students in advance that you will be absent that day.

Do parents need to register as volunteers?

Yes, all parents who wish to volunteer will need to complete the process leading to obtaining a photo ID badge. Typical volunteer opportunities at WCCUSD may include: overnight field trip chaperon, library support, classroom support, enrichment and yard support.

Do field trip chaperons require clearance in addition to the field trip packet provided at school site?

Volunteers attending day and overnight field trips are required to get fingerprint clearance.

Do I need to register with WCCUSD if I plan to volunteer in an outside organization with a program at an WCCUSD school site?

If you are planning to register and volunteer through an outside/partnering organization you will follow the outside organization’s process that is approved by WCCUSD to obtain a photo ID badge for access to the school site.

How long does it take to complete volunteer processing steps?

The entire process may be as short as one week and as long as six weeks. TB results take 3 days to be read. The fingerprint results can take up to 6 weeks. It is recommended that schools plan accordingly for any annual overnight fieldtrips or projects requiring the clearance of volunteers.

Do I need to be fingerprinted if I am an employee of WCCUSD or a retired employee of WCCUSD?

If you are current employee of WCCUSD, you will not be required to complete the online application to be a volunteer. If you are a retired employee of WCCUSD you will be required to undergo fingerprinting and TB Screening.

Do I need to be fingerprinted if I am a volunteer or employee of another government agency or outside organization?

Agencies are not allowed to share the confidential information obtained from a background clearance. WCCUSD is liable for all volunteers registered through the district and must request a new background clearance for their own volunteers. So for example if you work for or were previously employed by places like but not limited to Contra Costa County, Contra Costa or Peralta Colleges, or Oakland Unified School District you still require fingerprinting with WCCUSD.

How often do I need to renew my tb results and get fingerprinted?

New volunteers must submit proof of negative TB results within the last year and returning volunteers must submit proof of negative TB results every 4 years. Volunteers who continue volunteering will not be required to be re-fingerprinted. However, volunteer activities may be suspended or revoked based on a subsequent arrest notification that alters the background clearance.

What if I want to continue as a volunteer, but am not happy and/or don’t feel that useful in my current placement?

If you experience a problem or are dissatisfied with your volunteer assignment, please speak with your school site contact or WCCUSD’s Community Engagement Office right away.  It’s our job to make sure that you are satisfied with the way you are donating your valuable time, and your feedback is invaluable to us.

Who can I contact for additional questions or concerns?